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Iowa State University

Student Government

Student Government Funding

StuGov Funding

Students attending Iowa State University pay a Student Activity Fee of $36.75 per semester. This generates over $2.3 million in fee revenue, which is distributed to student organizations and services all across campus by the Iowa State University Student Government. The two most common ways to receive funding from Student Government are through the Annual Allocations and Bill processes. Both of these processes are described below.

Annual Allocations for FY18 Update

Student Government concluded the spring 2017 Annual Allocations process at its meeting on March 8th. The Student Government Senate voted on all fiscal year 2018 requests. Anyone with a NetID can view full budgets on What an organization stands to receive for FY18 is in the 'GSB' column.

Annual Allocations for FY18 Totals by Organization
Annual Allocations for FY18 Category Totals

Annual Allocation Process

Annual Allocations occur each spring semester where the Student Government Finance Committee meets with over 140 student organizations to review budget requests for the next fiscal year (July 1 – June 30). These budgets primarily consist of operating and annual expenses that ensure the financial stability of an organization from year to year. All budgets are delineated by line items to ensure proper allocation of every student fee dollar. About $1.6 million in student fee revenue is allocated during this process. Emails are sent out to treasurers each spring to invite their organizations to participate in this process.

Spring 2018 Annual Allocations Schedule
FY18 Annual Allocations Presentation

Bill Process

Each year the Student Government Senate is allocated money to spend at their discretion. This amount can vary from $30,000 to $60,000 per year. Organizations wishing to seek immediate funding throughout the year for non-forecasted expenses are encouraged to participate in the bill process. First check the eligibility requirements to ensure you qualify for Student Government funding, and then fill out a funding request form. A Student Government Senator will then work with you to have a bill written for your request. The Senator will then submit the bill to be introduced at the next Wednesday night Senate meeting. The Finance Committee then reviews the bill and sends it back to the Senate. The Senate typically votes to approve or deny the request at the second Wednesday night Senate meeting.

Types of Organizations

Student Government has determined four classifications for organizations requesting funding. In order from least restrictive to most, they are Partnered, Sponsored, Funding Eligible, and Funding Ineligible. For a full definition of these classifications, please refer to section 11.3 of the StuGov Bylaws. Finance Priorities and Criteria describe the limits and types of items each classification of organization is eligible for.

Partnered – Very few organizations fall into this category. These are organizations that perform critical university functions, present events with broad appeal, or have complex operations. These organizations have the least restrictive access to funding.

Sponsored – Organizations that serve the broad interests of students and the public. This type of organization contributes to the mission, vision, goals, and culture of the university. This includes organizations that appeal to some element of the culture of the University and that put on major events. This classification also includes all publications.

Funding Eligible – Organizations that are consistent with the mission and culture of StuGov and the University, and primarily engage in activities that benefit or interest their membership. This type of organization is consistent with all the eligibility requirements.

Funding Ineligible – Organizations that do not meet ALL of the eligibility requirements. This type of organizations is ineligible to received Student Government funding.

Eligibility Requirements

  • The organization must be recognized by the Student Activities Center.
  • The organization must be open to all activity fee-paying students and spouse cardholders.
  • Organizations older than one (1) year must have an income of at least $10 per member per semester. (Through fundraising, dues, or otherwise)
  • The organization must NOT contribute or accept financial or material support to or from, any political party or campaign, endorse a political party, political ideology, or candidate, other than for Student Government elections.
    •      Campus publications shall be able to endorse candidates for any office in sections clearly marked as opinion sections.
  • The organization must NOT request funding for the purposes of satisfying debts to either Student Government or outside entities.
  • The organization must NOT be a Student Government constituency council.
  • The organization must NOT have more than half of its members receive academic credit for membership.
  • The organization must NOT receive funding or be sponsored by one or more academic department(s).
  • The organization must NOT exist, primarily, to assist students in attaining an internship, a scholarship, or a professional degree status.
  • The organization must NOT maintain an affiliation with an academic professional organization.
  • The organization must NOT have a mission consistent with or directed towards a particular academic program.
  • The budget proposal must be organized by line items, all of which must have justification and a specific cost estimate.

Funding Request Forms

Fill out one of the forms below to begin the StuGov Funding Request Process.

Name Description Link
Event Funding Fill out this form to apply for event funding. View Form
Conference & Competition Funding Fill out this form to apply for competition/conference funding. View Form
General Funding Fill out this form if your request does not fall into the above categories. View Form

Other Funding Request Forms

Fill out one of the forms below to begin the StuGov Funding Request Process.

Name Description Link
Line Item Transfer Request Fill out this form to request changes to line items from previous StuGov funding requests. View Form
Carryover Request Fill out this form to request that StuGov funds be carried over to a new fiscal year. View Form

Other Resources

These External links contain useful information about SG funding processes.

Name Description Link
StuGov Online Budget System This is Student Government's online budgeting system. Search for budgets dating back to 2007 for every organization that requested money from Student Government. Visit Website
Student Organization Database Provides information about every student organization and allows you to search for organizations which you might want to join or simply learn about. Visit Website
Student Organization Recognition Policy University policy regarding recognition and classification of student organizations. Status of organizations is reviewed anually by the Student Organization Review Board. Compliance with this policy is required to request money from StuGov. Visit Website
Analysis of Social Services and Evaluation Team (ASSET) Website for the entity that allocates over $190,000 in student fee revenue to provide social services for ISU students. Visit Website
Undergraduate Conference Travel Fund Application This form is a request made to the Senior Vice President, Provost and the Senior Vice President for Student Affairs to assist undergraduates in going to conferences. This request is separate from any made to StuGov and can be used to subsidize expenses for organization conference travel. Visit Website
Student Activities Center Funding Opportunities The Student Activities Center (SAC) maintains a list of various fundraising opportunities for student organizations to partake in. Visit Website
Student Organization Event Funding Board The Student Organization Event Funding Board offers recognized student organizations an opportunity to receive funds for events throughout the academic year (fall and spring semesters only). Visit Website